bulbul

Every trip, one file.

Bulbul is the operating system for tour operators. Leads, proposals, bookings, payments, operations and after-sales live in a single record, from the first enquiry to the next booking.

Early access for tour operators and DMCs. Screens on this page show sample data.

Or try the live demo

Follow one trip,
start to finish.

Scroll to move a trip through Bulbul. Every screen below is the same file, seen at a different moment.

It starts as an email.

A request lands, Bulbul reads it and opens a file. Destination, dates and party size are pulled out for you to confirm in one click.

Replaces the shared inbox and copy-paste into sheets

Quotes from your own library.

Assemble days from your itineraries and supplier rates. Cost, markup and margin update as you build, and every version is kept.

Replaces document templates and price spreadsheets

What you sold matches what’s confirmed.

Supplier confirmations and flight records sit beside the itinerary. When they disagree, Bulbul tells you before the traveller does.

Replaces confirmation emails and flight notes

Balances that chase themselves.

Schedules, pay links and reminders live in the file. A transfer arrives, it matches, and the task closes without anyone reconciling by hand.

Replaces a separate payment site and the matching sheet

Everyone sees what needs a person.

Departures count down. Checks at 60 and 30 days, ticketing deadlines and live incidents rise to the top of the day.

Replaces back-office trackers and memory

Back home, the file stays open.

Issues are handled where the trip was run. Feedback comes in, preferences are kept, and the next trip starts pre-filled.

Replaces lost threads and guesswork on repeat business

Run a day
in Bulbul.

This is a working sample, not a video. Clear the queue, drag a proposal, open a file. The trips are made up and nothing is saved.

Try
Sample data

Today

Six tabs open.
One trip.

Most operators run a trip across an inbox, a few spreadsheets, a shared drive, a payment site, a flight terminal and an old system. Bulbul folds them into the file.

BL-26-0412Andes ExplorerOne record
InboxMessages
SpreadsheetsItinerary & margin
Shared driveDocuments
Payment sitePayments
Flight terminalFlights
Legacy ERPHistory
Everything about the trip, in the order it happened.

What’s in
the file.

Planned modules for early access. The final list will be shaped with the operators who join first.

Dossiers

One record per trip

Travellers, flights, payments, itinerary, notes and documents in one place, with a clear owner and a history of every change.

  • Traveller details
  • Document checklist
  • Activity log
Proposals

Quotes built from your library

Day blocks, activities and transfers from your own content library. Versioned quotes, shareable links and a record of what the client accepted.

  • Itinerary builder
  • Versions
  • Client approval
Products

Destinations and suppliers

Templates, rate sheets and supplier contacts with validity dates, owned by the people who know the destination.

  • Rate validity
  • Supplier contacts
  • Photo library
Payments

Schedules, links and matching

Payment plans per trip, links the traveller can use, automatic reminders and a simple way to match what arrived to what was due.

  • Payment plans
  • Reminders
  • Reconciliation
Back-office

Checks before every departure

Checklists at the stages you choose, document assembly, rooming and roaming lists, and supplier cross-checks.

  • D-60 and D-30 checks
  • Rooming lists
  • Supplier cross-check
Operations

Departures, incidents, after-sales

A live view of who is travelling, what has gone wrong, and who is on it. Cases stay linked to the trip they came from.

  • Departure board
  • Incidents
  • Feedback
Finance

Margin on every trip

Sale, cost and margin per dossier, supplier payables and the reports a finance lead asks for.

  • Margin per trip
  • Payables
  • Exports
Access

Roles that match your team

Sales, product, back-office and after-sales see what they need. Every change is recorded.

  • Role-based access
  • Audit trail
  • Data export

Smart where it helps.
Never in the way.

Bulbul can read a flight record, summarise a call or flag a mismatch. Every one of those jobs also has a plain form, so a trip can always be booked, paid and run with assist switched off.

BL-26-0412Add flights
Sample data
Pasted from the flight terminal
1 XX 401 K 14SEP 1 LIMCUZ HK2  0715 0900
2 XX 412 K 21SEP 1 CUZLIM HK2  1810 1950
Read again
Flights in the file
XX401Lima → Cusco14 Sep · 07:15–09:00 · 2 pax
XX412Cusco → Lima21 Sep · 18:10–19:50 · 2 pax
Matches the proposalDates fit the itinerary. Ticketing deadline set to 5 Aug.

Travellers help
fill the file.

Each traveller gets a simple portal: itinerary, documents, payments and a checklist of what is still missing. When they act, your file updates itself.

Try it. Tap Upload on the phone.

Your tripAndes Explorer14–24 Sep · 2 travellers42 days to go
To do1 of 3 done
  • Maren’s passportDone
  • Jordan’s passport
  • Pay balance 4,000Due 10 Aug
D1Land in Lima, hotel transfer
D3Cusco, private guide
D6Scenic rail to Machu Picchu
DossierBL-26-0412
Staff view
Maren OkaforComplete
Jordan OkaforIncomplete
Activity
Reminder sent to JordanToday · email
Proposal v2 accepted20 May

Board early.

Early access is opening to a small group of tour operators and DMCs. Join the waitlist and get your boarding pass.

bulbul EARLY ACCESS · BOARDING PASS

No spam. We write when your group boards.

Questions.

Who is Bulbul for?

Tour operators, DMCs and travel companies that build and run multi-supplier trips, from small teams to larger back offices.

Does it replace our flight system?

No. Bulbul keeps the flight records inside the trip file and can read what you paste from your terminal. Ticketing stays where it is today.

Do we have to use the AI features?

No. Every workflow has a plain version that works without assist. Switch assist off and nothing else changes.

When can we get in?

Early access starts with a small group, taken in waitlist order. There is no fixed date yet. Join the list and we will write to you when your boarding group is called.

Can it be shaped around how we work?

Yes, within reason. Bulbul’s engineers work directly with early customers, so the product follows how your team really runs trips rather than a generic template. Tell us how you work when you join the list and we will start from there.